How does one maintain style control in team projects and prevent Word from
constantly corrupting one's style gallery with each text addition?
Word's styles, while intended to be a powerful document control tool, seem
to function in the 'real world' more like viruses, constantly multiplying
and 're-infecting' people's documents and projects.
Example: Create a master prooject template with all styles carefully
defined. Then use the master template to create a series of project
documents. All styles and formatting are perfectly controlled. Nothing Can
....nothing, that is, until you start receiving documents from team members
and copy/pasting selected contents into your project documents, and copying
selected bits of text from your 'knowledge base' into the project.
Now all your perfectly controlled project documents are a chaos of new,
unwanted, conflicted, or oddly renamed styles, automatically imported by
Word and now running amok in your style library like bacteria in a petri
Getting all team members and all knowledge base content to adopt, and always
use, the same rigid style set would be an ideal, but frankly impossible
solution in the 'real world'. Even if it could be accomplished over a period
of many months, their styles would in turn be corrupted by other people's
styles as they worked on other projects, eventually migrating back into, and
corrupting, all future team projects.